Do you know what that means? You can “theoretically” sync your library across multiple Macs with a service such as DropBox. In the preferences for iDocument, you have the ability to change the location of the applications library. ?Interesting Tip: Sync Library with Dropbox There’s a nice spotlight plugin called precipitate, which lets you search your Google Docs from Spotlight, so there’s probably some kind of API for the iDocument team to use. It would also be pretty cool if they managed to integrate their application with Google Docs in the future. It’s pretty forward thinking of the iDocument team. If you have an account on SlideShare you’re able to upload documents directly to the webservice. One really cool feature of iDocument is the integration with SlideShare. People can either see your shared documents, or they can’t. So if you’re looking for a program that will let you give certain users permission to one group of files, and another group of users access to another different group of files, this application isn’t for you. One thing it doesn’t do is user management. They even give you the ability to set a password for your shared documents. You can share your library, or a particular collection. The sharing feature is set up just like iTunes. IDocument really feels like a native Apple application. It certainly took care of all my files, and they list support for the Microsoft Office Suite, Apple iWork bundle, as well as PDFs and RTFs. What would a document management system be if it didn’t support a host of files types. Other search types include Dates, Tags, and Ratings, of which the later two obviously require some user input before you can use them. If I wanted to search my documents for a particular file that referenced both “Chechen” and “Badgering,” it doesn’t seem to be able to do that, or at least, I couldn’t figure out how to do it. It does not seem to do boolean type searches. Just like you’d expect, iDocument brings up the relevant documents that meet the criteria that you’ve entered into the search field. ![]() A couple of the options require some leg work, but you do have access to the typical content and keyword search. IDocument gives you multiple avenues to find the documents you’re looking for. A collection is pretty much a folder that lets you have both a smart folder, normal folder, and files within it. Both the folder and smart folders are exactly what you think they are, and act in the exact same was as you’d expect. Luckily, iDocument addresses organizational concerns by giving you access three tools: folders, smart folders, and collections. If you’re digging manually, you might as well be filing them manually as well. Organize your Documents Folders, Smart Folders, and Collections Luckily, iDocument addresses these three key areas. For instance, if you have the ability to share your documents across a network, while not being able to retrieve your important information through a search, there’s no reason to organize your files. Missing one of these three things can severely limit an applications effectiveness. Features & FunctionalityĪny good organizational tool needs to have a fairly good handle on letting you organize, distribute, and find your information as quickly as possible. ![]() The application finds the files, and moves them into your library. Getting your documents is as easy as checking some boxes, and setting up some search folders, and clicking okay. The automated system scan turned up some interesting files that were buried deep in Apple’s OS, but if you do end up going this route, don’t say I didn’t warn you. If you have any type of filing system set up for your documents you can easily choose what directories to scan for your files. ![]() It found over 2500 documents on my system, and took quite a bit of time to load all the documents into the application. A quick tip: Do Not let iDocument scan your drive for you. The first launching of the application pretty much goes off like you’d expect - a prompt to scan your drive.
0 Comments
Leave a Reply. |